Privacy policy.

This Privacy Policy sets out how Hoffmann Reed collects, uses, stores, and discloses personal information. It applies to all individuals who interact with Hoffmann Reed, including candidates, clients, referees, and website visitors.

Hoffmann Reed is committed to handling personal information in accordance with the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles (APPs) contained in Schedule 1 of that Act.

By engaging with Hoffmann Reed — whether through our website, by submitting your details, or by working with us directly — you acknowledge that your personal information will be handled in accordance with this Policy.

1. ABOUT HOFFMANN REED

Hoffmann Reed is an Australian boutique business advisory practice specialising in business advisory services, executive recruitment search, interim leadership, and board advisory services. We work with organisations navigating significant change, complexity, and leadership transition.

For the purposes of the Privacy Act, Hoffmann Reed is the entity responsible for managing personal information we hold.

Contact: connect@hoffmannreed.com.au | www.hoffmannreed.com.au

2. WHAT PERSONAL INFORMATION WE COLLECT

The personal information we collect depends on the nature of your engagement with us. We collect only what is necessary to carry out our services.

Candidates and Potential Candidates

We may collect:

–      Full name, contact details (email, phone, address)

–      Employment history, qualifications, and professional experience

–      Referee details and referee assessments

–      Details of skills, competencies, and career aspirations

–      Remuneration expectations and employment preferences

–      Identity verification information where required

–      Publicly available professional information (such as LinkedIn profiles)

–      Information provided during interviews and assessments

Clients and Client Representatives

We may collect:

–      Name, title, and contact details

–      Organisational information relevant to the engagement

–      Information provided in the course of briefings and consultations

Website Visitors

We may collect limited technical information including IP addresses, browser type, and pages visited. This is used for website analytics and improvement only.

3. HOW WE COLLECT PERSONAL INFORMATION

We collect personal information in ways that are lawful, fair, and transparent. Collection occurs:

–      Directly from you — when you submit your CV or resume, complete an enquiry form, correspond with us by email or telephone, or engage with us in person

–      From third parties — including referees, previous employers, professional networks, and publicly available sources such as LinkedIn

–      Through our website — via contact forms, cookies, and analytics tools

Where it is reasonable and practicable to do so, we collect personal information directly from you. Where we collect information about you from a third party, we will take reasonable steps to notify you of this collection unless it would be impractical or disproportionate to do so.

4. WHY WE COLLECT AND USE PERSONAL INFORMATION

Hoffmann Reed collects and uses personal information to carry out our core services and to operate as a business. Our primary purposes are:

Executive Search and Interim Search

–      Identifying, evaluating, and placing candidates in executive and interim leadership roles

–      Conducting due diligence, reference checks, and competency assessments

–      Presenting candidate profiles to clients (with your knowledge and consent)

–      Communicating with you throughout an assignment process

–      Maintaining records of assignments and outcomes

Board Advisory

–      Supporting boards and leadership teams in succession planning and director appointments

–      Conducting board effectiveness and governance assessments

–      Providing confidential advisory services to chairs and governance committees

Business Operations

–      Managing our client and candidate relationships

–      Improving our services and business practices

–      Meeting our legal, regulatory, and contractual obligations

–      Responding to enquiries and requests

We do not use personal information for purposes other than those described in this Policy without your consent, unless required or authorised by law.

5. DISCLOSURE OF PERSONAL INFORMATION

Hoffmann Reed may disclose personal information to third parties in the following circumstances:

Client Organisations

We present candidate information to client organisations as part of the search process. Before we present your profile to any client, we will seek your explicit consent to do so. We do not disclose your identity to any organisation without your knowledge.

Referees

We contact referees nominated by candidates as part of our assessment process. We will not contact referees without your prior authorisation.

Service Providers

We engage trusted third-party service providers who assist us in operating our business, including IT systems, data storage, and document management. These providers are required to handle personal information in accordance with the Privacy Act and are not permitted to use that information for their own purposes.

Legal Obligations

We may disclose personal information where required by law, court order, or regulatory authority, or where we believe disclosure is necessary to protect the rights or safety of any person.

We do not sell, rent, or trade personal information to any third party.

6. OVERSEAS DISCLOSURE

Hoffmann Reed operates primarily within Australia. In limited circumstances, personal information may be disclosed to parties located overseas — for example, where a client organisation or candidate is based internationally, or where we use cloud-based systems with overseas data storage.

Where we disclose personal information to overseas recipients, we take reasonable steps to ensure that recipient handles that information in a manner consistent with the APPs. By providing your personal information to us, you consent to such disclosure where it is necessary to carry out the relevant service.

7. SENSITIVE INFORMATION

In some circumstances, the nature of our work may involve the handling of sensitive information, as defined under the Privacy Act. This includes information about a person's health, criminal history, or membership of professional associations, where relevant to an appointment.

We will only collect, use, or disclose sensitive information with your explicit consent, or as otherwise permitted by law. We take additional care to protect sensitive information and limit its use to the purpose for which it was collect

8. DATA QUALITY AND ACCURACY

Hoffmann Reed takes reasonable steps to ensure that the personal information we hold is accurate, up to date, and complete. We encourage you to notify us of any changes to your personal information so that our records remain current.

If you believe that personal information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, you may request that we correct it. We will respond to such requests within a reasonable time.

9. STORAGE AND SECURITY

We take the security of personal information seriously. Hoffmann Reed holds personal information in secure electronic systems and, where applicable, secure physical files. We implement appropriate technical and organisational measures to protect personal information against misuse, loss, unauthorised access, modification, or disclosure.

Access to personal information is restricted to staff and authorised personnel who need that information to carry out their responsibilities.

When personal information is no longer required for the purposes for which it was collected, and we are not required by law to retain it, we take reasonable steps to destroy or de-identify it securely.

10. ACCESS TO YOUR PERSONAL INFORMATION

Under the Privacy Act, you have the right to request access to personal information that Hoffmann Reed holds about you. To make an access request, please contact us using the details below.

We will respond to access requests within 30 days. In some limited circumstances, we may decline to provide access — for example, where doing so would unreasonably affect the privacy of another individual, or where we are required or authorised by law to refuse access. Where we decline, we will explain the reason in writing.

We do not charge a fee for access requests, though in complex cases we may charge a reasonable administrative fee for the cost of providing the information. We will advise you of any such fee before proceeding.

11. COMPLAINTS

If you believe that Hoffmann Reed has handled your personal information in a way that does not comply with the Privacy Act or the APPs, you may make a complaint to us in the first instance.

Please direct your complaint to:

Privacy Enquiries: connect@hoffmannreed.com.au

We will acknowledge your complaint within five business days and aim to resolve it within 30 days. If we are unable to resolve your complaint to your satisfaction, you may refer the matter to the Office of the Australian Information Commissioner (OAIC).

OAIC: www.oaic.gov.au | 1300 363 992

12. COOKIES AND WEBSITE ANALYTICS

Our website uses cookies and analytics tools to understand how visitors interact with our site. Cookies are small text files stored on your browser. We use them to improve website performance and user experience.

You may disable cookies through your browser settings. Doing so will not prevent you from accessing most content on our website, though some functionality may be affected.

We do not use cookies to collect personally identifiable information without your consent.

13. UPDATES TO THIS POLICY

Hoffmann Reed may update this Privacy Policy from time to time to reflect changes to our practices, services, or legal obligations. The current version of this Policy is published on our website and is effective from the date shown at the top of this document.

We encourage you to review this Policy periodically. Continued engagement with Hoffmann Reed following any update constitutes acceptance of the revised Policy.

14. CONTACT US

For any questions, requests, or concerns regarding this Privacy Policy or the handling of your personal information, please contact us:

 

Hoffmann Reed

connect@hoffmannreed.com.au

www.hoffmannreed.com.au

 

This Privacy Policy is effective as of 21 April 2026 and supersedes all previous versions.